Home · About · A-Z Index · Search · Contacts · Press · Register · Login
NSI Certification and Verification Portal     

Back    You are here: NSI Certification and Verification Portal  > Help Page

 

NSI Guide Supplement for Request for Proposal (RFP) Verification

NSI Guide Supplement for Request for Proposal (RFP) Verification

Issue 1.0.1 - January 13, 2010


Table of Contents

1.  Introduction

1.1  Referenced Specifications

1.2  Conformance Requirements Documents

1.3  Preparing for NSI RFP Verification

2.  Verification Against the NSI RFP Best Practice

2.1  Registering your Request for Proposal Document within the Web-Based Certification/Verification System

2.1.1  Payment

2.2  Producing a Conformance Statement

2.3  Assessment Process

2.3.1  Assessment Process for RFP Standard Template Verification

2.3.1.1  Preparing and Submitting a Preliminary RFP

2.3.1.2  Initial Documentation Assessment

2.3.1.3  Preparing and Submitting a Final RFP

2.3.1.4  Final Documentation Assessment

2.4  Completion of Verification


1. Introduction

This document is a supplement to the Guide to the NSI Certification and Verification Program and is intended to be used in conjunction with that document. This supplement is for organizations who want to verify a Request for Proposal document in the North American Association of State and Provincial Lotteries (NASPL) Standards Initiative Request for Proposal (RFP) Verification Program.

This Guide Supplement will guide you through all the RFP specific steps required for verification. Steps that are common to all NASPL Standards Initiative (NSI) certification/verification programs are described in the Guide to the NSI Certification and Verification Program.

Note: In the event of any conflicts, this guide defers to the NSI Certification/Verification Policy and Policy Supplements, the NASPL Verification Trademark License Agreement, and the NSI Certification/Verification Agreement.

1.1 Referenced Specifications

The specifications currently referenced for NSI RFP verification are:

  • Best Practice: Guide to the Standard Request For Proposal (RFP) Template, Version 1.0, Document Number BP0501a, April 2007, and any Corrigenda issued against such Best Practice.

  • Best Practice: Standard Request For Proposal (RFP) Template, Version 1.0, Document Number BP0501b, April 2007, and any Corrigenda issued against such Best Practice.

These are referenced by the NSI Request for Proposal (RFP) Verification Program Conformance Requirements documents and are located at http://www.opengroup.org/naspl/published.

1.2 Conformance Requirements Documents

The current NSI Conformance Requirements documents against which lotteries may verify business practices are:

1.3 Preparing for RFP Verification

Verification will involve validating that your organization has correctly and completely implemented the Best Practice within your organization. The first step towards verification against the RFP Best Practice is to deploy the Best Practice within your organization. This involves making the changes necessary to your organization's business processes to ensure that they are in conformance with the requirements defined in the Best Practice.

To achieve verification, your organization must complete both the Organization-level steps described in the Guide to the NSI Certification and Verification Program as well as the RFP specific steps described below.

The Organization-level steps are registering your organization within the web-based certification/verification system and completing the Verification Trademark License Agreement. These steps need to be performed only once per organization.


2. Verification Against the NSI RFP Best Practice

Prior to registering your Request for Proposal document, please ensure that:

  • Your organization registration has been activated within the web-based certification/verification system, as per Section 3.1, "Registering your Organization within the Web-Based Certification/Verification System", of the Guide to the NSI Certification and Verification Program

  • You are either a Key Contact or Technical Contact for your organization, and thus have permission to register your Request for Proposal document.

The first step for RFP verification is to register your Request for Proposal document. The subsequent steps for NSI RFP verification are:

  • Producing a Conformance Statement

  • Preparing and submitting a Preliminary RFP

  • Initial Documentation Assessment

  • Preparing and submitting a Final RFP

  • Final Documentation Assessment

  • Completion of Verification

2.1 Registering your Request for Proposal Document within the Web-Based Certification/Verification System

To register a Request for Proposal document to be verified, go to http://www.opengroup.org/naspl/conformance, enter the secure web server, and "Login" to the NSI verification web site using your username and password. Note: If you see a login link immediately upon accessing the system, then you are already on the secure server and may proceed directly with the login. The next step is to click on Organization Home to go to your organization's home page and select "New business practice or technology registration" (in the middle of the page).

When you register your Request for Proposal document, you are required to select the NSI Conformance Requirements document against which you wish to verify, provide information on your Request for Proposal document, and have the ability to send notes to the Certification and Verification Authority. Within the system, you must specify the following:

  • Conformance Requirements document - the Conformance Requirements document against which you want to verify your Request for Proposal document. You must select the applicable Conformance Requirements document.

  • Identifier - the unique identifier for the Request for Proposal document subject to verification. This identifier should be consistent with the way you refer to the RFP in official communications. If there is an identifier specified on the RFP itself, then enter it here. This identifier could be a numeric or alphanumeric coding, such as a contract number or other unique string identifying the RFP.

  • Confidentiality - allows you to indicate whether you would like this verification to remain confidential for a period of time, as defined in both the NSI Certification/Verification Agreement and the general NSI Certification/Verification Policy document.

  • General Notes - this is an area for you to provide any notes to the Certification and Verification Authority about this registration. Anything included in this area will be confidential between you and the Certification and Verification Authority.

In addition, you will need to specify the verification contacts specific to verification of the Request for Proposal document you are registering:

  • Primary Technical Contact - the primary contact for all notices, status updates, and issues related to verification for this Request for Proposal document. The Primary Technical Contact and the Alternate Technical Contact, if specified, along with the Key Contacts, are the only users who will have the ability to manage the progress of this verification through the system. The Primary Technical Contact is the person primarily responsible for submission of all verification information to the Certification and Verification Authority and is the primary point of contact in your organization for the assessment process.

  • Alternate Technical Contact (optional) - the back-up for the Primary Technical Contact. Will receive the same information on the verification progress as the Primary Technical Contact and also has the same abilities within the system to progress the registration through the verification process.

  • Finance Contact (optional) - the contact for any payment and/or invoicing issues related to this registration; if not specified, will default to the organization Finance Contact

  • Marketing Contact (optional) - the contact for any marketing-related verification issues for this registration; if not specified, will default to the organization Marketing Contact, if one was specified

Once you have completed all fields, select the "Submit for registration" button. You will then be presented with the NSI Certification/Verification Agreement, which you must accept in order to proceed with this registration. The final step in the registration phase is providing payment information, as detailed in Section 2.1.1, Payment, below.

You are then returned to your organization's verification home page, from which you can select the "Next" link for the Request for Proposal document being submitted. Through use of the "Next" link, the system will guide you through the steps that you need to follow to verify a Request for Proposal document.

2.1.1 Payment

Details concerning payment procedures common to all NSI certifications/verifications can be found in Section 4.1.1, "Payment" , in the Guide to the NSI Certification and Verification Program.

2.2 Producing a Conformance Statement

This step must be completed before the Certification and Verification Authority can begin the assessment process for your Request for Proposal document.

A Conformance Statement describes your Request for Proposal document and how it meets the conformance requirements. Your Conformance Statement will be linked into the Register entry for the Request for Proposal document once it is verified. A Conformance Statement Questionnaire is available for each Conformance Requirements document at http://www.opengroup.org/naspl/conformance/docs/csqs.html.

The currently available Conformance Statement Questionnaires are listed below. There is one corresponding to each Conformance Requirements document:

  • NSI RFP Standard Template, Version 1.0

You must complete the relevant questionnaire to create a Conformance Statement for your Request for Proposal document. See Sections 2.3 and 3.3 of the general NSI Certification/Verification Policy document for further information on the purpose of the Conformance Statement.

Within the web-based certification/verification system, you have the ability to create a new Conformance Statement, edit a Conformance Statement Questionnaire that is in the process of being completed, and finally, when ready, submit the completed Conformance Statement to the Certification and Verification Authority. This is done by going to your organization home page, selecting the "Next" step button for your Request for Proposal document, clicking the "Conformance Statement" link and then selecting the "Create/edit/submit Conformance Statement" button. Please see Appendix A, "Using the Editing Tool", in the Guide to the NSI Certification and Verification Program for information on using the editing tool to create, edit, and submit your Conformance Statement.

The Conformance Statement Questionnaires have common front matter that asks for information about your organization, the entity to be verified, and rationale for any requirements of the Best Practice that your organization did not implement.

  • Submitter Information - Your organization's name and your name as author of the Conformance Statement. The organization name that you registered will automatically be entered in the Conformance Statement Questionnaire by the system.

The Conformance Statement Questionnaires also contain questions specific to the set of conformance requirements against which your Request for Proposal document is to be verified. These questions are intended to characterize how your Request for Proposal document meets the conformance requirements.

  • Request for Proposal Information:

    • Identifier - The unique RFP identifier that you entered during registration will automatically be entered in the Conformance Statement Questionnaire by the system.

    • Title - If the RFP document contains a title, it should be entered here.

    • Date - If available, the target publication date for the RFP should be entered here. This is typically a month and year.

    • Purpose - The purpose of this RFP in terms of the types of products and/or services to be procured.

  • Best Practice Implementation - In this section you should list any requirements identified as "Should" in the Best Practice that your Organization does not support; for each such requirement you should provide a rationale for the absence of support.

 2.3 Assessment Process

During the assessment process, the Certification and Verification Authority will work with you in progressing your registration through the process. At any point in time, you will be able to see the status and progress of the assessment process in the web-based certification/verification system by selecting the "Next" step button for your registration from your organization's home page.

In cases where your organization has responsibility for progressing the assessment process, notification will be sent to your Primary Technical Contact and Alternate Technical Contact regarding what is required of your organization.

 2.3.1 Assessment Process for RFP Standard Template Verification

In preparation for the assessment process, you should download and carefully read the Guide to the Standard Request For Proposal (RFP) Template. This document provides details concerning the use of the RFP Standard Template. For your convenience, a Microsoft Word version of the template is also available for download.

 2.3.1.1 Preparing and Submitting a Preliminary RFP

Your organization must submit their RFP for verification. The Preliminary RFP may be submitted either before or after submission of the Conformance Statement.

The Preliminary RFP may be submitted at any time after all sections (other than Appendix A) are complete and in conformance with the Standard Request for Proposal (RFP) Template Best Practice. Section A, "Technical Specifications," is not the subject of the Initial Documentation Assessment, thus it may be in any state of development (e.g., not started, incomplete, complete).

To upload your Preliminary RFP, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Preliminary RFP" link. Select the "Browse" button in order to choose the file you wish to upload and then click the "Upload" button.

If you have previously uploaded your Preliminary RFP and have been asked by the Assessor(s) to upload a revised version of your Preliminary RFP, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Preliminary RFP" link. Select the "Browse" button in order to choose the file you wish to upload and then click the "Replace" button.

 2.3.1.2 Initial Documentation Assessment

The Assessor(s) will review the information in the Conformance Statement, the Preliminary RFP, and any other supporting information submitted. The Assessor(s) will make an initial determination of the areas in which your organization's RFP is demonstrably in conformity with the NSI Standard Request for Proposal (RFP) Template Best Practice. This initial assessment will cover both mandatory requirements and optional requirements for which your organization has claimed support. The Assessor(s) will provide an Initial Documentation Assessment Summary to your organization identifying any areas of non-conformance, along with general observations concerning the conformance of the RFP to the Best Practice.

When the Initial Documentation Assessment Summary becomes available, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Initial Documentation Assessment Summary" link. Select the "Display it?" link; depending on your browser's configuration, the Initial Documentation Assessment Summary will either be opened and displayed or else you will be prompted for a location where the file can be downloaded to your local hard drive.

 2.3.1.3 Preparing and Submitting a Final RFP

Your organization should update the RFP to address the feedback provided by the Assessor(s) and finalize the content of the RFP, including Appendix A. The completed RFP that your organization intends to publish must then be submitted to the Certification and Verification Authority. If there are any changes to portions of the Preliminary RFP that were assessed as being conformant, they should be identified in a separate document and sent to the Assessor(s) at the same time the Final RFP is submitted.

To upload your Final RFP, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Final RFP" link. Select the "Browse" button in order to choose the file you wish to upload and then click the "Upload" button.

If you have previously uploaded your Final RFP and have been asked by the Assessor(s) to upload a revised version of your Final RFP, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Final RFP" link. Select the "Browse" button in order to choose the file you wish to upload and then click the "Replace" button.

 2.3.1.4 Final Documentation Assessment

The Assessor(s) will review the Final RFP to determine if it is demonstrably in conformity with the NSI Standard Request for Proposal (RFP) Template Best Practice. The focus of the Final Documentation Assessment will be on non-conformant areas identified during the Initial Documentation Assessment and on the technical requirements in Appendix A.

When the Assessment Report becomes available, go to your organization home page, select the "Next" step button for your Request for Proposal document and click the "Assessment Report" link. Select the "Display it?" link; depending on your browser's configuration, the Assessment Report will either be opened and displayed or else you will be prompted for a location where the file can be downloaded to your local hard drive.

2.4 Completion of Verification

Once your submission, including the assessment process, is complete and the NASPL Verification Trademark License Agreement is in place, you will be notified of successful verification within 10 business days. If for any reason the submission was not complete, you will be notified so that any corrections can be made and resubmitted. This step, which is common to all NSI Certification and Verification Programs, is described in detail in the Guide to the NSI Certification and Verification Program.

You should note that verification is valid for a defined period as stated in Section 9.1, "Duration of Certification/Verification", of the general NSI Certification/Verification Policy document.


©The Open Group 2001-2010
Updated on January 13, 2010

For other help on registering your business practice or product please also see The Frequently Asked Questions File. You may also contact the NSI Certification and Verification Portal Certification and Verification Authority


Home · Contacts · Legal · Copyright · Members · News
© The Open Group 1995-2014